Potlucks seem so easy. Invite people, and instruct them to bring food. Add a fun atmosphere and, voila, instant party! But there are some hidden pitfalls behind potluck planning. Overlook them, and while you may have food, family, friends and festivities, you may also have nothing but green bean casserole for dinner. Follow these simple potluck planning rules to insure a successful - and varied - potluck dinner.
Take control of the main course.
As the host of the event, you are responsible for insuring that there is one main dish. This can be something simple, like a large ham, or something more elaborate, like vegetarian lasagna. The important thing is to know ahead of time what that course will be and let others know so that they can tailor their offerings appropriately. By taking charge of the main course, you insure that there will be a real dinner rather than just a bunch of side dishes.
Do not be shy about handing out assignments.
You do not have to tell people what to cook, but it will result in a better balanced menu if you give them a type of item. Note who you have instructed to bring what, and make sure that you are keeping things in perspective. For example, while 5 side dishes and 5 desserts may be entirely appropriate, it is not likely that you also need 5 people to bring crackers. One or two people in charge of breads will likely be plenty.
Do not forget the flatware.
Because everyone is contributing, it can be easy to overlook simple necessities like napkins, utensils and paper plates. Either assign these to someone in place of food, or resolve to provide them yourself.
Provide structure.
Plan ahead a little for how the event will go. When will you start eating? Will there be foods that people can munch while they are waiting for everyone else to get there? Will you need someone to say a blessing? Establishing a timeline for yourself will help you keep the entire event running smoothly and prevent your potluck from collapsing into bedlam.